GENESIS — Investment Operations

Reconciliation-Free
Investment Accounting

GENESIS's automated reconciliation engine eliminates the biggest time sink in investment operations — manual matching of positions, transactions, and cash across custodians, RTAs, clearing corporations, and internal books.

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80%

Reduction in reconciliation effort

99%

Auto-match rate for standard items

T+0

Intra-day reconciliation capability

Zero

Unmatched items without exception flag

The Problem

Why Existing Approaches Fall Short

Manual processes, fragmented tools, and legacy systems create compounding inefficiencies that limit speed, accuracy, and risk visibility.

Reconciliation Consumes 40–60% of Operations Team Time

Fund accountants and operations teams spend the majority of their day manually matching transactions, positions, and cash across multiple counterparties — leaving little time for analytical work.

Discrepancies Discovered Too Late Disrupt NAV Cycles

Reconciliation differences identified late in the day — or worse, the next morning — create recomputation cycles, NAV delays, and regulatory reporting complications.

Spreadsheet-Based Reconciliation Does Not Scale

As AUM grows and product complexity increases, spreadsheet reconciliation creates exponentially growing manual effort — becoming the primary operational bottleneck.

Breaks Create Residual Risk in Books

Unresolved reconciliation breaks leave incorrect positions in books — creating downstream errors in NAV, risk reports, and regulatory filings that propagate until identified.

Manual Reconciliation Pain Points

Manual VLOOKUP-based matching in Excel spreadsheets

Separate reconciliation processes per custodian

End-of-day reconciliation misses intra-day position changes

Break analysis requires individual investigation per item

No systematic aging or escalation for outstanding breaks

Audit trail depends on analyst notes in spreadsheets

How It Works

GENESIS Automated Reconciliation Engine

A systematic, real-time reconciliation engine that matches positions, transactions, and cash automatically — surfacing only genuine exceptions for human resolution.

Step 01

Multi-Source Data Ingestion

Automated ingestion of custodian reports, RTA data, clearing corporation records, broker confirmations, and internal system data — normalized into comparable formats.

Step 02

Intelligent Matching Engine

AI-powered matching across positions, transactions, and cash — handling timing differences, format variations, reference number formats, and partial matches systematically.

Step 03

Exception Classification

Unmatched items are automatically classified — timing differences, genuine breaks, in-transit items, and data quality issues — with different resolution workflows for each type.

Step 04

Break Management

Prioritized break queues with aging, root cause classification, and escalation workflows — ensuring breaks are investigated and resolved systematically, not lost in spreadsheets.

Step 05

Auto-Resolution

Common break categories are auto-resolved — timing items cleared on T+1, SWIFT message alignment, and corporate action timing differences systematically eliminated.

Step 06

Clean Books & NAV Feed

Reconciled, clean position and transaction data flows into fund accounting and NAV computation — ensuring accurate books without manual adjustments.

Key Capabilities

Automated Reconciliation Capabilities

Position Reconciliation

Daily EOD position matching between internal books, custodian records, depository statements, and clearing corporation — across all asset classes.

Cash Reconciliation

Bank statement reconciliation, custodian cash balance matching, and projected vs. actual cash flow comparison — with intra-day cash position updates.

Transaction Reconciliation

Trade-level transaction matching across broker confirmations, custodian records, clearing corporation reports, and internal booking records.

RTA Reconciliation

Mutual fund unit reconciliation against RTA (CAMS, KFintech) records — subscription, redemption, switch, and systematic plan processing validation.

Intra-Day Reconciliation

Real-time intra-day reconciliation capability — identifying and resolving breaks during the trading day rather than at EOD.

Exception Aging & Escalation

Automatic aging of unresolved breaks with configurable escalation rules — ensuring persistent breaks are escalated before they impact NAV or reporting.

Root Cause Analytics

Pattern analysis of reconciliation breaks — identifying systematic sources of breaks from specific counterparties, instruments, or processes.

Regulatory Reconciliation Reports

SEBI and custodian-format reconciliation reports with break summaries, resolution status, and outstanding item aging for regulatory audit support.

Business Impact

Measurable Outcomes for Your Institution

Our customers report consistent improvements across turnaround time, accuracy, operational efficiency, and risk management.

80%

Reduction in Reconciliation Effort

Automated matching eliminates manual spreadsheet work for 99% of standard items

99%

Auto-Match Rate

Near-complete automated matching with human effort focused on genuine exceptions only

3 hrs

Earlier Break Detection

Intra-day reconciliation vs. EOD — giving operations teams more time to resolve breaks

100%

Break Traceability

Every break tracked from detection through resolution with full audit trail

Who It's For

Built for the Teams That Matter Most

Designed with input from practitioners across credit, risk, operations, compliance, and technology functions.

Fund Accounting Teams

Spend time on accounting analysis and reporting — not manual matching. Reconciliation runs automatically, exceptions come to you pre-classified.

Operations Managers

Monitor the health of reconciliation processes across all funds and custodians — from a single dashboard showing match rates and outstanding breaks.

Settlement Teams

Identify cash and position mismatches before they cause settlement failures — intra-day reconciliation enables proactive resolution.

Internal Audit

Access complete reconciliation audit trails — every match, every break, and every resolution documented with timestamps and responsible parties.

Risk & Compliance Teams

Book integrity maintained through systematic reconciliation — reducing the risk of material misstatements in NAV and regulatory filings.

Finance Controllers

Month-end and quarter-end closes accelerated with clean, reconciled books — eliminating last-minute manual reconciliation crunch.

Use Cases

Real Scenarios. Practical Results.

How financial institutions apply this solution across their business operations.

Use Case 01

Daily Custodian Position Reconciliation

Automate daily matching of portfolio positions between internal books and multiple custodian records — identifying breaks before NAV computation begins.

CustodianPosition ReconciliationDailyMutual Funds

Use Case 02

RTA-to-Books Unit Reconciliation

Reconcile mutual fund unit register between RTA (CAMS/KFintech) and internal investor accounting — daily validation of subscription, redemption, and dividend re-investment transactions.

RTA ReconciliationUnit RegisterMF Operations

Use Case 03

Cash and Bank Statement Matching

Automated bank statement matching for all fund bank accounts — dividend receipts, coupon payments, redemption proceeds, and management fee payments.

Cash ReconciliationBank StatementsMulti-Fund

Use Case 04

Broker Contract Note Matching

Automated matching of broker contract notes against internal trade records — immediate identification of price, quantity, or settlement term mismatches.

Broker ReconciliationTrade MatchingEquity Operations

Use Case 05

CCIL/Clearing Corporation Reconciliation

Automated reconciliation against CCIL, NSE Clearing, and BSE Clearing settlement records — ensuring all exchange-traded transactions are settled as expected.

CCILExchange SettlementDerivatives

Use Case 06

Month-End Close Reconciliation

Comprehensive month-end reconciliation across all counterparties and accounts — enabling clean, timely financial close without a manual reconciliation sprint.

Month-End CloseFinancial CloseFund Accounting

Explore Connected Capabilities

These solutions work alongside this one to deliver a more complete, end-to-end workflow for your institution.

FAQs

Frequently Asked Questions

What is the typical auto-match rate for standard reconciliation items?

GENESIS achieves 99%+ auto-match rates for standard position and cash reconciliation items in well-structured environments. Initial deployment typically achieves 92–95% auto-match, improving to 99%+ as the matching engine is tuned to the specific data patterns, timing conventions, and reference number formats of the institution's counterparties.

How does the system handle timing differences in reconciliation?

GENESIS recognizes and classifies timing differences — items in different settlement stages, intra-day vs. EOD positions, and pending corporate action entitlements — automatically. These are tracked separately from genuine breaks, aged, and automatically cleared when the timing difference resolves, without requiring manual intervention.

Can GENESIS reconcile across multiple currencies and asset classes?

Yes. The reconciliation engine handles multi-currency reconciliation with FX revaluation, and supports all asset classes — equities, fixed income, derivatives, mutual fund units, and alternative investments. Asset class-specific matching logic handles the different reference conventions and settlement characteristics of each class.

How are persistent reconciliation breaks escalated?

Breaks that remain unresolved beyond configured aging thresholds are automatically escalated — to operations heads, relationship contacts at custodians, or compliance teams depending on the break type and severity. The escalation workflow is fully configurable and includes email notifications, dashboard alerts, and escalation audit trails.

Reconciliation-FreeInvestment Accounting